Travel sales invoicing
Prepare customer and agent invoices with booking references, service lines, taxes, discounts and payment terms. Maintain proforma documents and credit notes.
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GTBS Travel Accounts · AI integrated
Every transaction.
A clearer picture.
Connect what you sell, what you collect and what you owe. Bring travel-specific accounting into the same story as your bookings, agents and suppliers.
✓ Booking-linked finance✓ Multi-currency operations✓ Agent & supplier ledgers✓ AI-assisted insights
Invoicing & receivables
From booking to balance.
Collections & allocation
Record receipts, deposits, instalments and advance payments. Allocate collections to invoices and track remaining balances.
Agent & customer ledgers
View opening balances, transactions, outstanding invoices and statements by customer or agent. Monitor ageing and collection priorities.
Refunds & cancellations
Connect credit notes and customer refunds to the original booking and cancellation. Keep charges, adjustments and pending refunds visible.
Supplier payables & settlement
See exactly where you stand.
Supplier purchase records
Record supplier bills and service costs against hotels, flights, transfers, activities and packages, retaining booking and supplier references.
Payables & due dates
Track outstanding supplier invoices, payment schedules and advance balances. Prepare an organised view of upcoming settlements.
Supplier reconciliation
Compare your ledger with supplier statements. Identify unmatched items, partial payments, differences and disputed costs for review.
Commissions & incentives
Track agent commissions, service fees and incentive settlements alongside the commercial records that support them.
Core accounting & controls
Keep the books connected.
General ledger & journals
Organise the chart of accounts, journal entries, opening balances and financial periods. Keep transactions traceable to their source documents.
Bank & cash management
Maintain bank and cash accounts, record transfers and reconcile statements against receipts, supplier payments and expenses.
Multi-currency transactions
Maintain transaction and reporting currencies, capture exchange rates and review conversion differences and exchange gains or losses.
Tax & approvals
Configure applicable tax treatments and invoice fields for your operating market. Define financial review responsibilities, approvals and audit trails; local requirements are scoped during setup.
Reporting & financial intelligence
Know the margin behind the journey.
Booking & package profitability
Bring selling price, supplier net, commissions, discounts and expenses together to review margin by booking, package, agent or destination.
Financial statements
Review trial balance, profit and loss, balance sheet, ledger movements and period comparisons from the accounting records.
Cash flow & ageing
Understand expected collections, upcoming payments, overdue receivables and payable ageing to support cash planning.
Management reporting
Analyse daily and monthly sales, supplier exposure, branch or cost-centre results where configured, and export reports for review.
AI-assisted finance
More signals. Better questions.
Transaction review assistance
Highlight unusual amounts, potential duplicates or mismatched booking costs for the finance team to investigate.
Reconciliation assistance
Suggest possible matches between statement lines and ledger records, leaving approval and posting with authorised staff.
Cash-flow insights
Use available financial data to explore likely collection and payment patterns, with assumptions reviewed by your finance team.
Plain-language financial summaries
Prepare readable summaries of revenue, margin and outstanding balances. Confirm every conclusion against the underlying accounting records.
GTBS Travel Accounts in detail
Every travel transaction, from source to statement.
Explore how the individual features work together across the day-to-day responsibilities of your team.
Sales & customer collections
Link bookings to invoices, proforma documents, receipts, instalments and deposits. Allocate receipts, track overdue balances and maintain customer and agent statements.
Purchases & supplier settlements
Connect supplier bills, costs, advance payments and settlements to travel services. Track due dates, supplier balances, statement differences and disputed items.
Credits, refunds & adjustments
Retain the original booking reference through credit notes, debit adjustments, cancellation charges and refunds. Keep payment and refund status available for follow-up.
Ledger, bank & currency controls
Maintain accounts, journals, opening balances, financial periods and cash or bank books. Reconcile statements and review transaction currencies and exchange differences.
Financial & travel profitability reports
Review trial balance, profit and loss, balance sheet, cash flow and ageing. Analyse revenue, net cost, commissions and margins by booking, package, destination or agent.
Approval, audit & AI assistance
Keep finance responsibilities and transaction history clear. Use AI-assisted matching, exception review and financial summaries while authorised staff review and approve entries.
The complete toolkit
Travel finance, from end to end.
Sales invoicesProforma invoicesReceiptsCredit notesDebit notesCustomer refundsAgent ledgersSupplier ledgersPurchase billsAdvance paymentsCommissionsMulti-currencyBank reconciliationCash & bank booksGeneral ledgerJournal entriesTax configurationTrial balanceProfit & lossBalance sheetCash flowAgeing reportsBooking profitabilityAudit trails
✧The AI advantage ↗
AI integrated. People empowered.
Intelligence with a human touch.
Give your finance team a useful starting point: suggested matches, unusual-transaction signals and readable financial summaries. Authorised people review and approve postings.
Product questions
Clear answers.
Before your next step.
Understand the features and scope of this part of GTBS.
What does GTBS Travel Accounts include?
GTBS Travel Accounts covers booking-linked invoices and receipts, agent receivables, supplier payables, refunds, ledger entries, bank reconciliation, multi-currency transactions and financial reporting.
Can travel companies track profitability by booking?
The accounting workflow connects selling values, supplier costs, commissions, discounts and expenses to help teams review booking and package profitability, with reporting by agent or destination where configured.
How does AI assist the accounting team?
AI assistance can highlight unusual transactions, suggest reconciliation matches and prepare financial summaries. Authorised finance staff review the supporting records and approve entries.